Evaluation of Accountability Controls for Defense Items Transferred Via Air to Ukraine within the U.S. European Command Area of Responsibility

Submitting OIG:

Department of Defense OIG

Date Issued:

Thursday, June 8, 2023

Agency Reviewed / Investigated:

Department of Defense

Submitting OIG-Specific Report Number:

DODIG-2023-084

Location(s):

Agency-Wide

Type of Report:

Inspection / Evaluation

Questioned Costs:

Funds for Better Use:

Report updated under NDAA 5274:

View Document:

Attachment	Size
DODIG-2023-084.pdf	11.12 MB

Recommendation Number	Recommendation Status	Significant Recommendation
D-2023-2084-DEV0PC-0001-0001.a	Open	No
Rec. 1.a: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment provide guidance to the Secretaries of the Military Departments and the Directors of the Defense agencies to develop and implement procedures to verify compliance with the Defense Transportation Regulations and the Presidential Drawdown Execute Orders for the shipment of defense items. Specifically, the Under Secretary of Defense of Acquisition and Sustainment should prepare a memorandum to the Secretaries of the Military Departments and the Directors of the Defense agencies that clarifies the requirements to and importance of verifying that their personnel complete the Transportation Control Movement Document, or shipping manifest, in accordance with the Defense Transportation Regulations before transport of defense items to the aerial port of embarkation.
D-2023-2084-DEV0PC-0001-0001.b	Open	No
Rec. 1.b: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment provide guidance to the Secretaries of the Military Departments and the Directors of the Defense agencies to develop and implement procedures to verify compliance with the Defense Transportation Regulations and the Presidential Drawdown Execute Orders for the shipment of defense items. Specifically, the Under Secretary of Defense of Acquisition and Sustainment should prepare a memorandum to the Secretaries of the Military Departments and the Directors of the Defense agencies that clarifies the requirements to and importance of verifying that their personnel identify the National Stock Number and nomenclature of each item transported.
D-2023-2084-DEV0PC-0001-0001.c	Open	No
Rec. 1.c: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment provide guidance to the Secretaries of the Military Departments and the Directors of the Defense agencies to develop and implement procedures to verify compliance with the Defense Transportation Regulations and the Presidential Drawdown Execute Orders for the shipment of defense items. Specifically, the Under Secretary of Defense of Acquisition and Sustainment should prepare a memorandum to the Secretaries of the Military Departments and the Directors of the Defense agencies that clarifies the requirements to and importance of verifying that their personnel generate valid Transportation Control Number based on the items being transported.
D-2023-2084-DEV0PC-0001-0001.d	Open	No
Rec. 1.d: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment provide guidance to the Secretaries of the Military Departments and the Directors of the Defense agencies to develop and implement procedures to verify compliance with the Defense Transportation Regulations and the Presidential Drawdown Execute Orders for the shipment of defense items. Specifically, the Under Secretary of Defense of Acquisition and Sustainment should prepare a memorandum to the Secretaries of the Military Departments and the Directors of the Defense agencies that clarifies the requirements to and importance of verifying that their personnel coordinate with U.S. Transportation Command points of contact to resolve any questions on Defense Transportation Regulations requirements and to assist the delivery of the items to the aerial port of embarkation.
D-2023-2084-DEV0PC-0001-0002.a	Open	No
Rec. 2.a: The DoD OIG recommended that the Commander, Security Assistance Group-Ukraine issue operational-level procedures to increase visibility and accountability for defense items being transferred to the Government of Ukraine. At a minimum, the procedures should instruct Security Assistance Group-Ukraine personnel executing defense item transfer missions to withhold transferring any individual defense items that are not accounted for on the shipping manifest until personnel can reconcile those items through other means, in accordance with the Defense Transportation Regulations.
D-2023-2084-DEV0PC-0001-0002.b	Open	No
Rec. 2.b: The DoD OIG recommended that the Commander, Security Assistance Group-Ukraine issue operational-level procedures to increase visibility and accountability for defense items being transferred to the Government of Ukraine. At a minimum, the procedures should provide training or additional logistics subject matter expertise necessary to perform the transfer mission in accordance with established DoD policies and procedures.

Recommendation Number

Recommendation Status

Significant Recommendation

Additional Details

D-2023-2084-DEV0PC-0001-0001.a

Open

Rec. 1.a: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment provide guidance to the Secretaries of the Military Departments and the Directors of the Defense agencies to develop and implement procedures to verify compliance with the Defense Transportation Regulations and the Presidential Drawdown Execute Orders for the shipment of defense items. Specifically, the Under Secretary of Defense of Acquisition and Sustainment should prepare a memorandum to the Secretaries of the Military Departments and the Directors of the Defense agencies that clarifies the requirements to and importance of verifying that their personnel complete the Transportation Control Movement Document, or shipping manifest, in accordance with the Defense Transportation Regulations before transport of defense items to the aerial port of embarkation.

D-2023-2084-DEV0PC-0001-0001.b

Open

Rec. 1.b: The DoD OIG recommended that the Under Secretary of Defense for Acquisition and Sustainment provide guidance to the Secretaries of the Military Departments and the Directors of the Defense agencies to develop and implement procedures to verify compliance with the Defense Transportation Regulations and the Presidential Drawdown Execute Orders for the shipment of defense items. Specifically, the Under Secretary of Defense of Acquisition and Sustainment should prepare a memorandum to the Secretaries of the Military Departments and the Directors of the Defense agencies that clarifies the requirements to and importance of verifying that their personnel identify the National Stock Number and nomenclature of each item transported.

D-2023-2084-DEV0PC-0001-0001.c

Open